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Real-Time Cost Management for Project‑Based Companies

Live visibility of project costs – both internal hours and external purchases – is critical. Open‑source system configurations (Odoo Community) provide this real-time overview without software lock‑in, license costs, or hidden complexities.

Our experience across travel operators, IT consultancies, and digital agencies shows that one problem appears everywhere: project profitability is often unknown until a project is finished—and by then, it is too late to fix it.

You don't know if a project is profitable until it's finished – and by then, it's too late to fix it.

Why?

  • Personnel costs – hours logged are incomplete or delayed.

  • External costs – freelancers, APIs, subcontractors, hotels – never get assigned to the right project.

  • No real‑time view – so you can't correct course.

We have solved this challenge by leveraging Odoo ERP (versions 12 to 18+) combined with agile project management methodologies. With a proven track record of successful system integrations, we deliver deep operational expertise as a network, relying on battle-tested frameworks rather than theoretical advice.

For Travel Operators (DMCs)For IT Consulting & Software Development Companies

For Travel Operators (DMCs)

The problem you might have:

You coordinate hundreds of trips. Costs from guides, drivers, hotels, and restaurants are scattered across emails and spreadsheets. You don't know which trips are profitable until after the client has left. Response times to travel agencies are slow.

The solution:

  • Every trip becomes a "project" in Odoo.

  • Internal coordination hours are tracked with real cost rates.

  • Every external provider (guide, hotel, restaurant) is linked via purchase orders directly to the trip.

  • A dashboard shows contribution margin per trip – updated in real time.

What you get:

  • Know which trips are losing money before they end.

  • Faster response to agencies (hours instead of days).

  • Cash flow visibility for the coming weeks.

Case Study: This exact configuration was implemented for a European DMC, reducing response times by 42%, cutting communication costs by 20%, and doubling the number of trips coordinated per team.

For IT Consulting & Software Development Companies

The problem you might have:

You bill by the hour or per project. But timesheets are incomplete, external costs (APIs, cloud services, subcontractors) never get assigned to the right client, and you only find out a project lost money after delivery.

Our solution

  • Timesheets with real cost per role (junior, senior, architect).

  • Purchase orders linked directly to each client project.

  • A live dashboard for management showing contribution margin per active project.

  • Optional: automatic alerts when a project exceeds 80% of its budget.

What you get:

  • Identify "zombie projects" that are losing money – mid‑execution.

  • Reduce project closing time from weeks to days.

  • Timesheets that your team will actually use (simple, 2‑clicks).

Case Study: A similar implementation for an IT consulting company reduced project closing times from 3 weeks to 2 days, allowing the business to renegotiated two unprofitable projects before completion.

These solutions have been successfully deployed for travel DMCs, IT consultancies, and agencies.

If you want to see if it makes sense for your business, let's talk for 20 minutes. No cost, no commitment. 

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