Real-Time Cost Management for Project‑Based Companies

You need to know, in real time, what each project is costing you – both internal hours and external purchases. I configure an open‑source system (Odoo Community) that gives you live visibility. No software lock‑in, no license costs, no magic.

Over 15 years, I've worked with travel operators, IT consultancies, and digital agencies. One problem appears everywhere:

You don't know if a project is profitable until it's finished – and by then, it's too late to fix it.

Why?

Personnel costs – hours logged are incomplete or delayed.
External costs – freelancers, APIs, subcontractors, hotels – never get assigned to the right project.
No real‑time view – so you can't correct course.

I've solved this using Odoo ERP (versions 12 to 19) and agile project management. Not as a "guru" – just as someone who has done it before.

For Travel Operators (DMCs)

The problem you might have:

You coordinate hundreds of trips. Costs from guides, drivers, hotels, and restaurants are scattered across emails and spreadsheets. You don't know which trips are profitable until after the client has left. Response times to travel agencies are slow.

The solution I configure (Odoo Community):

Every trip becomes a "project" in Odoo.
Internal coordination hours are tracked with real cost rates.
Every external provider (guide, hotel, restaurant) is linked via purchase orders directly to the trip.
A dashboard shows contribution margin per trip – updated in real time.

What you get:

Know which trips are losing money before they end.
Faster response to agencies (hours instead of days).
Cash flow visibility for the coming weeks.

Why I can offer this:

I've done this for a DMC in Europe, reducing response time by 42%, cutting communication costs by 20%, and doubling the trips coordinated per team. I don't promise those numbers for you – but the same configuration is what I would implement.

For IT Consulting & Software Development Companies

The problem you might have:

You bill by the hour or per project. But timesheets are incomplete, external costs (APIs, cloud services, subcontractors) never get assigned to the right client, and you only find out a project lost money after delivery.

The solution I configure (Odoo Community):

Timesheets with real cost per role (junior, senior, architect).
Purchase orders linked directly to each client project.
A live dashboard for management showing contribution margin per active project.
Optional: automatic alerts when a project exceeds 80% of its budget.

What you get:

Identify "zombie projects" that are losing money – mid‑execution.
Reduce project closing time from weeks to days.
Timesheets that your team will actually use (simple, 2‑clicks).

Why I can offer this:

I've implemented this for an IT consulting company. They reduced project closing time from 3 weeks to 2 days and renegotiated two unprofitable projects before they finished. Your results may differ – but the method is

I've done this for travel DMCs, IT consultancies, and agencies.

If you want to see if it makes sense for your business, let's talk for 20 minutes. No cost, no commitment.

👉 Book a free initial call